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Positions of Responsibility Job Descriptions

Scenic Designer

• The Scenic Designer is responsible for the design and implementation of all scenic elements of a production in a timely manner and within budgetary limits.
• Consults the Set Designer Checklist.

Pre-Production:

• Reads and studies the play; attends first production conference at which Director presents his/her interpretation of the play. Discusses possible scenic treatments with the Director and Staff Production Manager/Technical Director.
• Does research on architecture, furniture and decor of the period as well as the locale of the setting and style of the play.
• Generates thumbnail sketches for presentation to the Director by the deadline established on the Department Calendar. Discusses any suggested modifications with the Director and Staff Production Manager/Technical Director.
• Works with the Staff Production Manager/Technical Director and Scene Shop Student Managers to determine scenic resources.
• Generates ground plans, color samples and/or models in collaboration with Director and Staff Production Manager/Technical Director. Revises sketches and scale ground plan for final approval by the "Designed by" date on the Department Calendar.
• All designers meet with Director(s), Faculty Auditorium Manager, and Staff Production Manager/Technical Director with preliminary designs in hand on the "Preliminary Design Due" date on the Department Calendar.

Rehearsal Period:

• Explains designs, sketches, or models to cast and crew at first rehearsal. Discusses in detail with what each item of furniture and set dressing should be. Works closely with Props Designer in selecting and approving drapery materials and other set dressing.
• Makes complete working drawings and painters' elevations for Construction and Painting Crews.
• Works with Stage Manager in taping out the ground plan on the floor of the stage or rehearsal hall.
• Coordinates colors of set and furniture with Props Designer.
• Meets with Lighting Designer to discuss color choices and practicals, and to coordinate lighting and scenic elements.
• Assists the Stage Manager in placing and spiking furniture, rugs, etc.
• Is available for consultation during Load-in and any Scene Shift rehearsals.
• Attends Staggerthrough/Stumblethrough/First Runthrough and Crew View.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• Submits weekly Production Budget Reports to the Staff Production Manager/Technical Director.

Dress Rehearsal Period:

• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• In cooperation with Props Designer establishes the placing of trim, pictures, ornaments, and any other set dressing on the set.
• Makes notes of any details yet to be completed.

After Final Performance:

• During Strike, the Scenic Designer will collaborate with the Scene Shop Student Manager, Production Technical Director and the Master Carpenter in returning material to storage and insuring all items are returned in good condition.
• For participating ACTF productions, the Scenic Designer will assist the Scene Shop Student Manager, Production Technical Director, Master Carpenter and Staff Production Manager/Technical Director in storing material for possible travel to festival.
  • All Designers will make copies of all of their designs, portfolio photographs, paperwork, rough sketches, etc. and submit to the Director of Theatre for inclusion in the ACTF production book.
• Gives report during the Postmortem.

Lighting Designer

• The Lighting Designer is responsible for the design and implementation of lighting design including all design, cueing, and paperwork. In collaboration with the Master Electrician, the Lighting Designer is ultimately responsible for the hanging, focusing, and upkeep of the lighting design. In certain productions, this position may be combined with that of Master Electrician.
• Consults the Lighting Designer Checklist. The Lighting Designer may want to refer to Lighting Designer Tips, written by a former student Lighting Student Manager.

Pre-Production:

• Reads and studies the play; attends first production conference at which Director presents his/her interpretation of the play. Discusses possible lighting treatments with the Director and the Staff Production Manager/Technical Director.
• Works with the Staff Production Manager/Technical Director and Lighting Student Manager to determine instrument and electrical resources.
• All designers meet with Director(s), Faculty Auditorium Manager, and Staff Production Manager/Technical Director with preliminary designs in hand on the "Preliminary Design Due" date on the Department Calendar.

Rehearsal Period:

• Works with groundplan and elevations provided by Scenic Designer to create lighting design and generates the Light Plot.
• Works closely with Set and Costume Designers, and Master Electrician to coordinate color choices and other scenic and costume elements.
• Works closely with Master Electrician in hanging, cabling, and focusing during the week marked "Light Hang" on Department Calendar.
• Lighting Designer creates all paperwork including the Hook-up Schedule necessary for implementing the design.
• Collaborates with the Director and in setting cues, providing the Stage Manager with preliminary Light Cue List as per the "Preliminary Q Sheets Due" deadline on the Department Calendar. Typically, the Lighting Designer and Director work together with the Stage Manager and the Light Board Operator in setting cues after the Scenic Artist has completed preliminary painting.
• The Lighting Designer collaborates with the Stage Manager, Light Board Operator, Director, Staff Production Manager/Technical Director in holding a paper tech as needed prior to tech weekend.
• Is available for consultation during Load-in.
• Attends Staggerthrough/Stumblethrough/First Runthrough and Crew View.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• Submits weekly Production Budget Reports to the Staff Production Manager/Technical Director.

Dress Rehearsal/Performance Period:

• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• Makes notes for Master Electrician and Lighting Crew.
• Insures that show is saved to several thumb drives, kept in separate safe places.
• Insures that gels of highly saturated color are changed between production weekends.

After Final Performance:

• During Strike, the Lighting Designer will collaborate with the Lighting Student Manager and Master Electrician in returning equipment to storage and insuring all items are returned in good condition.
• For participating ACTF productions, the Lighting Designer will assist the Lighting Student Manager, Master Electrician, and Staff Production Manager/Technical Director in storing material for possible travel to festival.
  • All Designers will make copies of all of their designs, portfolio photographs, paperwork, rough sketches, etc. and submit to the Director of Theatre for inclusion in the ACTF production book. Lighting Designer will insure that Director of Theatre has a copy of the show thumb drive and paperwork files.
• Gives report during the Postmortem.

Costume Designer

• The Costume Designer is responsible for the design and implementation of all elements of costume design including designing, building and/or acquisition of all costumes in a timely manner and within budgetary limits. In collaboration with the Costume Supervisor, the Costume Designer is also ultimately responsible for the upkeep, repair and running of all costumes.
• Consults the Costume Designer Checklist.
• If no Costume Supervisor is assigned, consult Costume Supervisor Checklist.
• Consults with the Costume Faculty member.

Pre-Production:

• Reads and studies the play; attends first production conference at which Director presents his/her interpretation of the play. Discusses possible costume treatments with the Director, Costume Faculty, and Staff Production Manager/Technical Director.
• Does research on costumes of the period as well as the style of the play.
• The Costume Designer collaborates with the Director and the Set and Lighting Designers in choice of color, texture, fabric, line, and so on. Costume Designer discusses hair design with Hair/Makeup Designer.
• The Costume Designer consults with the Costume Shop Student Manager to determine available costume stock.
  • Keeps track of the source of costumes: pulled from Costume Shop; borrowed from cast, crew or friends in the community; built in shop; borrowed from merchant; etc.
  • If not bought, built or pulled from stock, Costume Designer makes sure the source is thanked in the program.
• The Costume Designer consults with the Staff Production Manager/Technical Director to determine the number of Wardrobe Crew members necessary for running performances.
• All designers meet with Director(s), Faculty Auditorium Manager, and Staff Production Manager/Technical Director with preliminary designs in hand on the "Preliminary Design Due" date on the Department Calendar.

Rehearsal Period:

• The Costume Designer attends production conferences with Director and insures that the costume design is complete by the "Costume Design Due" deadline on the Department Calendar.
• The Costume Designer, assisted by the Costume Supervisor if necessary, attends the first readthrough to take all measurements using the Costume Measurement Sheet (female) and Costume Measurement Sheet_(male).
• The Costume Designer is responsible for obtaining or building all costumes for the production. Using the Costume/Props Check-off Sheet, the Costume Designer lists every costume needed for the production, marks: whether the item will be built, borrowed, rented or bought; the estimated cost; the source (e.g. "stock," "actor's name," "Civic Theatre," etc.); the date of obtaining or completing the costume; and any alterations to borrowed or rented costumes.
• The Costume Designer discusses the budget with the Director, Costume Faculty, and Staff Production Manager/Technical Director and determines if any costumes will have to be bought or rented. The Costume Designer is responsible for obtaining a purchase order, check, or petty cash from the Department Administrative Assistant and making arrangements for purchase or rental (see Petty Cash policy).
• Attends Staggerthrough/Stumblethrough/First Runthrough and Crew View.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• Submits weekly Production Budget Reports to the Staff Production Manager/Technical Director.

Dress Rehearsal/Performance Period:

• The Costume Designer is responsible for scheduling costume fittings no later than the "Costume Fittings" deadline on the Department Calendar.
  • These fittings will be scheduled through the Stage Manager to occur at the convenience of the Designer and cast. They may take place during a rehearsal only if they do not unduly interfere with that rehearsal.
  • The Costume Supervisor and/or Costume Construction Crew assists with costume fittings.
• The Costume Designer is responsible for having all costumes ready by the "Costumes Due" deadline on the Department Calendar.
• The Costume Designer is responsible for providing the Costume Supervisor with a "Wash List" of the costumes. This list should include instruction for the laundering of all costumes and any special considerations regarding laundering such as hand-dyed garments, new garments which may discolor other garments in a load of wash, etc.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• Makes notes of any details yet to be completed or necessary alterations for the Costume Supervisor and Costume Construction Crew.

After Final Performance:

• During Strike, the Costume Designer will collaborate with the Costume Shop Student Manager, Costume Supervisor, and Wardrobe Crew in returning costumes to storage and insuring all items are returned in good condition.
• Using the Costume/Props Check-off Sheet, the Costume Designer marks the date that rented or borrowed costumes are returned.
• For participating ACTF productions, the Costume Designer will assist the Costume Shop Student Manager, Costume Supervisor, Wardrobe Crew and Staff Production Manager/Technical Director in storing costumes for possible travel to festival.
  • All Designers will make copies of all of their designs, portfolio photographs, paperwork, rough sketches, etc. and submit to the Director of Theatre for inclusion in the ACTF production book
• Gives report during the Postmortem.

Hair/Makeup Designer

• The Hair/Makeup Designer is responsible for makeup design, assisting performers with makeup application as necessary, setting up makeup area, insuring adequate makeup supplies are available for the run of the production, procuring needed supplies (see Petty Cash policy), keeping makeup area clean and sanitary, and supervising any Hair/Makeup Crew members.
• The Hair/Makeup designer is responsible for hair design, assisting performers with implementing this design, insuring adequate hair supplies are available for the run of the production, and procuring needed supplies (see Petty Cash policy).
• Consults with the Costume Faculty member.
• In the event that the Costume Designer also designs Hair and/or Makeup, a Hair/Makeup Coordinator may be assigned.

Pre-Production:

• Reads and studies the play and does research on hair of the period as well as the style of the play.
• Works with the Staff Production Manager/Technical Director and Costume Faculty to determine hair/makeup resources.
• Discusses possible makeup and hair treatments with the Director and discusses hair design with Costume Designer.
• Consults the Hair/Makeup Designer Check-off List.
• Creates makeup design utilizing the Hair/Makeup Worksheet.
• All designers meet with Director(s), Faculty Auditorium Manager, and Staff Production Manager/Technical Director with preliminary designs in hand on the "Preliminary Design Due" date on the Department Calendar.

Rehearsal Period

• In consultation with Stage Manager, coordinates makeup calls, especially for large cast shows.
• See Crew Chief section below for general requirements.
• The Hair/Makeup Designer discusses the budget with the Director, Costume Faculty, and Staff Production Manager/Technical Director and determines what, if anything, will have to be bought or rented. The Hair/Makeup Designer is responsible for obtaining a purchase order, check, or petty cash from the Department Administrative Assistant and making arrangements for purchase or rental (see Petty Cash policy).
• Attends Staggerthrough/Stumblethrough/First Runthrough and Crew View.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• Submits weekly Production Budget Reports to the Staff Production Manager/Technical Director.

Dress Rehearsal/Performance Period

• The Hair/Makeup Designer is responsible for scheduling any necessary Hair/Makeup training sessions with the cast.
• The Hair/Makeup Designer is responsible for having all Hair/Makeup ready by the First Dress/Tech rehearsal.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• The Hair/Makeup Designer is not usually a member of the Run Crew. The Hair/Makeup Designer should train the actors and/or Hair/Makeup Crew members in the implementation of the Hair/Makeup design in advance so that the actors may apply their own makeup and style their own hair.
  • If extensive or specialty hair/makeup is part of the design, Hair/Makeup Crew members may be called upon during the run to assist the actors in implementing the design: e.g. prosthetics, wigs, complicated hairstyles, quick changes, etc.
  • There may extraordinary instances in which the Hair/Makeup Designer is called upon to attend all Technical and Dress Rehearsals, and performances.
• Takes note of any details yet to be completed.

After Final Performance

• During Strike, Hair/Makeup Designer is responsible for cleaning and storing makeup supplies and cleaning makeup area.
• Attends and gives report at weekly Production Meetings.
• All Designers will make copies of all of their designs, portfolio photographs, paperwork, rough sketches, etc. and submit to the Director of Theatre for inclusion in the ACTF production book
• Gives report during the Postmortem.
• Reports to Costume Faculty and Staff Production Manager/Technical Director. Assignments will be made for each production. The Stage Manager will open all doors necessary to perform these duties.

Props Designer

• Responsible for the building, procurement, upkeep, and repair of all props for a particular production in a timely manner within budgetary limits. Consults the Props Designer Checklist.

Pre-Production:

• Reads and studies the play; attends first production conference at which Director presents his/her interpretation of the play. Discusses possible props with the Director and Staff Production Manager/Technical Director.
• Works with the Staff Production Manager/Technical Director and Prop Shop Student Manager to determine instrument and electrical resources.
• Does research on the period/style of properties (and furniture if the Scenic Designer is not responsible for furniture).
• If necessary, obtains a groundplan showing location of all furniture, and notes whatever comments the director and/or designer makes concerning the size, color, style, or function of each piece of furniture or prop.

Rehearsal Period:

• Makes a detailed property list. The Director provides a complete prop list by the "Final Props List Due" deadline outlined on the Department Calendar. Keeps track of the source of props: pulled from Prop Room; borrowed from cast, crew or friends in the community; built in shop; borrowed from merchant; etc.
• If not bought, built or pulled from stock, Props Designer makes sure the source is thanked in the program.
• Holds work calls as necessary for Props Crew.
• The Props Designer is responsible for obtaining all props (and, in some instances, furniture) for the production. Using the Costume/Props Check-off Sheet, the Props Designer lists every prop needed for the production, marks: whether the item will be built, borrowed, rented or bought; the estimated cost; the source (e.g. "stock," "actor's name," "Civic Theatre," etc.); the date of obtaining or completing the prop; and any alterations to borrowed or rented props.
• If necessary, the Props Designer obtains the Prop Shop Road Box from the Prop Shop Student Manager. The Props Designer stocks the Road Box with props as needed and, in conjunction with the Stage Manager, determines its location.
• The Props Designer discusses the budget with the Director and Staff Production Manager/Technical Director and determines if any props will have to be bought or rented. The Props Designer is responsible for obtaining a purchase order, check, or petty cash from the Department Administrative Assistant and making arrangements for purchase or rental (see Petty Cash policy).
• Discusses in detail with Scenic Designer what each item of set dressing (and furniture, if necessary) should be. Works closely with Scenic Designer in selecting and approving drapery materials and other set dressing.
• If consumables are used in a performance, the Props Designer is responsible for obtaining a purchase order, check, or petty cash from the Department Administrative Assistant and making arrangements for purchase (see Petty Cash policy). Props Designer consults with the Director of the production regarding when consumables should first be used in rehearsals. Props Crew notifies the Props Designer when restocking is necessary.
• Props Designer insures the safety and sanitation of all props and consumables until such time as the Stage Manager or Props Crew take over this responsibility.
• Attends rehearsals as necessary to note placement and use of props.
• Insures that all props are ready by the "Final Props Due" deadline on the Department Calendar.
• Attends Staggerthrough/Stumblethrough/First Runthrough and Crew View.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• Submits weekly Production Budget Reports to the Staff Production Manager/Technical Director.

Dress Rehearsal Period:

• Collaborates with Scenic Designer in placing trim, pictures, ornaments, and any other set dressing on the set.
• Consults with Stage Manager regarding backstage prop table(s).
• The Props Designer makes sure that all food props or consumables are purchased or prepared daily or as appropriate.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
  • There may instances in which theProps Designer is called upon to attend all Technical and Dress Rehearsals, and performances.
• Takes note of any details yet to be completed.

After Final Performance:

• During Strike for each production, the Props Designer, in collaboration with the Prop Shop Student Manager, is responsible for returning props to Storage in good repair and suitable for future use. Makes sure all borrowed or rented props are returned in good condition. During Strike, the Props Designer will collaborate with the Prop Shop Student Manager in returning props to storage and insuring all items are returned in good condition.
• For participating ACTF productions, the Props Designer will assist the Prop Shop Student Manager, and Staff Production Manager/Technical Director in storing props for possible travel to festival.
  • All Designers will make copies of all of their designs, portfolio photographs, paperwork, rough sketches, etc. and submit to the Director of Theatre for inclusion in the ACTF production book
• Using the Costume/Props Check-off Sheet, the Props Designer marks the date that rented or borrowed props are returned.
• Gives report during the Postmortem.
• Attends and gives report at weekly Production Meetings.
• Reports to Staff Production Manager/Technical Director, Scenic Designer and Stage Manager. Assignments will be made for each production. The Stage Manager or Prop Shop Student Manager will open all doors necessary to perform these duties.

Sound Designer

• Responsible for the sound design and the implementation, loading-in, maintenance, and striking of the sound equipment necessary for a particular production. This position may be combined with that of the Master Electrician or with that of the Sound Board Operator. On occasion, a sound technician may be assigned to assist with set-up of equipment, mics, etc.
• Consults the Sound Designer Checklist.

Rehearsal Period:

• Reads and studies the play. Discusses sound design with the Director.
• Gathers all sound effects and/or music required for the production for approval by the Director.
• Consults with the Staff Production Manager/Technical Director and Assistant Auditorium/Sound Student Manager regarding the availability of sound output devices and determines the most efficient method for sound production and/or reinforcement.
• All designers meet with Director(s), Faculty Auditorium Manager, and Staff Production Manager/Technical Director with preliminary designs in hand on the "Preliminary Design Due" date on the Department Calendar.
• Creates a sound tape, cd, mini-disc, computer files or plot by the "Sound Plot Due" deadline on the Department Calendar. Collaborates with the Director and Stage Manager in setting cues and sound levels, providing the Stage Manager with preliminary Sound Cue List as per the "Preliminary Q Sheets Due" deadline on the Department Calendar.
• Determines if voice and/or musician reinforcement is necessary and consults with the Staff Production Manager/Technical Director regarding type and placement of microphones and speakers.
• Using the Sound Check-off List, the Sound Designer lists the source of every sound cue needed for the production and marks whether the item is: borrowed, rented or bought; the estimated cost; the source (e.g. "stock," "actor's name," "Civic Theatre," etc.); and the date of obtaining sound source.
• Learns computer sound program.
• Attends Staggerthrough/Stumblethrough/First Runthrough and Crew View.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• Submits weekly Production Budget Reports to the Staff Production Manager/Technical Director.

Load-in/Light Hang Period:

• The Sound Designer insures the safe and efficient cabling and dressing of all speakers, headsets, boards, monitors, and other equipment, and trains the Sound Board Operator if necessary.
• The Sound Designer helps maintain the Sound Room in a safe, neat, and organized manner throughout the rehearsal period.
• In collaboration with the Assistant Auditorium/Sound Student Manager, the Sound Designer insures that all headsets are setup, tested, and in good working order prior to the first Technical Rehearsal.

Dress Rehearsal/Performance Period:

• Insures that all sound effects, sound tapes/CDs/Minidiscs/computer files, and music are ready by the "Sound Recording Due" deadline on the Department Calendar.
• Provides Sound Board Operator with Sound Cue Sheets.
• Insures that all mics have fresh batteries (see Petty Cash policy).
• Once all sound cues, special effects, and so on have been established, the Sound Designer records a master sound tape/minidisc/CD/computer back-up which is to be kept in a safe place. This master can be used in the event of an emergency such as a show tape breaking, a CD being scratched, computer crash, etc.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• Makes notes of any details yet to be completed.

After Final Performance:

• During Strike, the Sound Designer will collaborate with the Assistant Auditorium/Sound Student Manager and Sound Board Operator in returning sound equipment to storage and insuring all items are returned in good condition. Using the Sound Check-off List, the Sound Designer marks the date that rented or borrowed sound sources are returned.
• The Sound Designer is responsible for striking all sound equipment, cables, speakers, headsets, microphones, and so on.
• For participating ACTF productions, the Sound Designer will assist the Assistant Auditorium/Sound Student Manager and Sound Board Operator, and Staff Production Manager/Technical Director in storing sound equipment for possible travel to festival.
  • All Designers will make copies of all of their designs, portfolio photographs, paperwork, rough sketches, etc. and submit to the Director of Theatre for inclusion in the ACTF production book.
  • Sound Designer will insure that Director of Theatre has a copy of the master mini-disc, CD, or computer files.
• Sound Designer is also responsible for cleaning and neatening the Sound Room during the Post-Strike period.
• Gives report during the Postmortem.
• Reports to Staff Production Manager/Technical Director. Assignment may be combined with Master Sound Technician and will be made for each production. The Sound Designer will be issued keys necessary to perform these duties.

Assistant Director

The duties of the Assistant Director are quite flexible and will vary from production to production and Director to Director. Sometimes a Director will expect the Assistant Director to perform duties normally assigned to the Stage Manager and vice versa. Communication and negotiation are important in clarifying the assignment of these duties. The Assistant Director will typically act as another set of eyes and ears and as a sounding board for the Director at auditions, rehearsals, and performances. When asked, the Assistant Director will offer constructive suggestions to the Director regarding all elements of the production from design to performances. It is important to keep in mind that the Director should be the only person communicating these suggestions with the production team including performers. The Assistant Director should restrict comments to the Director in order to avoid confusing or possibly contradictory messages. It is also important to realize that the Assistant Director position is one of trust and confidentiality--the Director may share thoughts or concerns that should not be common knowledge. The Assistant Director position is an opportunity for students to learn firsthand an individual director's process and the production process as a whole. The following are some of the duties and responsibilities a Director may require of an Assistant Director.

Pre-Production:

• Reads and studies the play; discusses interpretation and production concept with the Director.
• Attends all production conferences.

Rehearsal Period:

• Assists the Director as needed. Sits in on all rehearsals, taking notes and actively watching and listening. Communicates regularly with the Director regarding the progress of the production.
• Is in complete charge of rehearsals in absence of the Director. Director may also ask Assistant Director to run special rehearsals such as line-throughs, speed-throughs, etc.
• Although typically the Stage Manager's duty, the AD may be asked to walk through scenes for an absent actor.
• Some Directors may ask the Assistant Director to take blocking, line, and/or dialect notes. The Assistant Director should always be prepared for such duties.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.

Dress Rehearsal/Performance Period:

• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• Makes notes of any details yet to be completed.
• The Assistant Director may be asked to take rehearsal notes during final runthrough, Technical and Dress Rehearsals. These notes should be shared with the Director who may communicate them to the cast and/or crew.
• The Assistant Director may be asked to type up any rehearsal notes taken by the Director for distribution to the cast and/or crew.

After Final Performance:

• Gives report during the Postmortem.

Assistant Designers

The duties of Assistant Designers are quite flexible and will vary from production to production, design area to design area, and Designer to Designer. Sometimes a Designer will expect the Assistant Designer to merely observe the design process, while in other instances, the Designer may assign significant responsibilities to the Assistant. Communication and negotiation are important in clarifying the assignment of these duties. When asked, the Assistant Designer will offer constructive suggestions to the Designer regarding the design. Assistant Designers are selected through an application process that includes filling out a Design Application and perhaps an interview.

Pre-Production:

• Reads and studies the play; discusses interpretation and production concept with the Designer.
• Attends all production conferences.

Rehearsal Period:

• Assists the Designer as needed. Communicates regularly with the Designer regarding the progress of the design.
• The Assistant Designer may be asked to take design notes during Design Meetings.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.

Dress Rehearsal/Performance Period:

• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• Makes notes of any details yet to be completed.
• The Assistant Designer may be asked to take design notes during final runthrough, Technical and Dress Rehearsals. These notes should be shared with the Designer.

After Final Performance:

• Gives report during the Postmortem

Production Manager (Student Directed Projects)

In some instances, the Student Directed Productions will have a student Production Manager. Many of these duties are typically handled by the Staff Production Manager/Technical Director, and the Student Production Manager should consult with and report to the Staff Production Manager/Technical Director. The Student Production Manager is responsible for the smooth and efficient coordination and running of the Student Directed Projects. The Production Manager is responsible for coordinating the rehearsal schedules, technical needs, and budgets of all productions. The Production Manager acts as the liaison among the production team and between the production team (including directors) and the Faculty/Staff. All communication related to the Student Directed Productions should funnel through the Production Manager. The Production Manager also acts as the "Business Manager" for the Student Directed Productions, tracking budgets and expenditures.

Pre-Production:

• Reads and studies all scripts. Discusses duties and responsibilities with the Staff Production Manager/Technical Director.
• Assists directors with all pre-production work as needed, including auditions.
• Discusses budgets with all pertinent members of the production team and establishes a system for tracking expenses.

Rehearsal Period:

• Attends and oversees weekly Theatre Production meetings during rehearsal period. In addition to Theatre Production, Production Manager coordinates and runs weekly production meetings with members of the production team as necessary.
• The Production Stage Manager should make every effort to meet with the Stage Managers of the individual productions at least every other week. This may be a group meeting with all of the Stage Managers or individually.
• Individual Stage Managers typically generate and post Production Meeting Reports, but the Production Manager may be called upon for this duty. Reports should be posted on both Callboards and to the Theatre Students listserv. Individual Stage Managers will also generate and post Daily Rehearsal Reports and Running Notes for their individual productions.
• In conjunction with the Faculty Auditorium Manager, Staff Production Manager/Technical Director, Master Carpenter, Scenic Artist, Master Electrician, Sound Designer, Costume Supervisor, Props Designer, and Student Managers, the Production Manager coordinates load-in.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• Attends Staggerthrough/Stumblethrough/First Runthrough and Crew View.

Dress Rehearsal/Performance Period:

• Working in conjunction with the Stage Managers of each production, the Production Manager coordinates and supervises Technical and Dress Rehearsals, and performances. This supervision includes, but is not restricted to, supervising production crews, coordinating changeovers between plays during rehearsal/performance period, and may include stage managing performances.
• Receives notes from individual Stage Managers/Directors of any problems, unfinished details, painting touch ups, and/or changes and communicates these to the proper crew chief.
• Production Manager posts and checks the Cast/Crew Sign-in sheet and attempts to contact any absent or tardy crew. Production Manager may delegate responsibility for cast members to the individual Stage Managers if desired. The Production Manager may establish a policy regarding penalties for tardiness. The Production Manager insures that all equipment and personnel are ready for performance.
• The Production Manager should act as Production Stage Manager or may, if necessary, recruit a crew person (which could include one or more of the individual Stage Managers) to act in that capacity. The Production Stage Manager performs the Stage Manager duties listed below for the entire evening of scenes, including calling cues, coordinating crews, etc. The Production Manager should establish a check off list of duties including those that must be accomplished prior to opening the house and those that must be accomplished prior to curtain.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• Makes notes of any details yet to be completed.

After Final Performance:

• In conjunction with the Faculty Auditorium Manager, Staff Production Manager/Technical Director, individual Stage Managers, Master Carpenter, Master Electrician, Sound Designer, Costume Supervisor, Props Designer, and Student Managers, the Production Manager coordinates strike.
• Production Manager insures that everything in the theatre is returned to the pre-production state including the booth, backstage areas, and Dressing and Makeup Rooms
• Gives report during the Postmortem.
• Attends and gives report at weekly Production Meetings.
• Reports to Staff Production Manager/Technical Director and Director of Theatre. Assignment will be made for each production. The Production Manager will be issued keys necessary to perform these duties.

Stage Manager

• Responsible for the smooth and efficient running of rehearsals and performances. The Stage Manager is responsible for keeping the master prompt script, setting up rehearsal space prior to each rehearsal and striking rehearsal furniture and props as necessary, running and calling show, posting Cast/Crew Sign-in sheets, collecting and securing valuables during performance, taking and posting Production Meeting Reports, Daily Rehearsal Reports, and Running Notes, and coordinating the production run crews. Reports and Notes should be posted on both Callboards and the TheatreStudents listserv. By filling out and submitting these online forms, the information is automatically emailed to the Theatre Student listserv. The Stage Manager may then print out the email and post the hard copy on both Callboards.
• Consults the Stage Manager Pre-Production Checklist and the Stage Manager Production Checklist. These are meant as examples--each production will have specific requirements.
• The Stage Manager may want to refer to Stage Manager Checklist Examples, generated for past productions.
• Rehearsal duties, to be negotiated with Director, include recording blocking, prompting, taking Line Notes, contacting absent or tardy actors/crew members, calling cast/crew members in from breaks, etc.
• The Stage Manager also maintains a Stage Manager's Box. You may use the Department's SM box or your own. See the Production Manager/Technical Director for details. The SM box should be stocked with supplies including, but not limited to:
  • stop watch, pencils, pencil sharpener, erasers, highlighters, Wite-Out, Post-it notes, Band-Aids, aspirin/acetaminophen, cough drops, tissues, hard candy, cigarette lighter, stapler, paper clips, bobby pins, safety pins, hair bands, tape measure, chalk, flashlight, batteries, rubber bands, 3 hole punch, paper reinforcements, scissors, tape, spike tape, and, of course, gaff tape.
• During Studio Theatre and Dinner Theatre productions, policies and procedures will be altered to fit the circumstances and physical performance space. Refer to Production Manager job description for duties to be handled by the Production Manager during Student Directed Productions.
• The Stage Manager should be aware of the location of telephones and fire extinguishers for use during an emergency, and be well-versed in fire evacuation and tornado procedures.

Pre-Production:

• Reads and studies the play; discusses duties and responsibilities with the Director.
• Attends all production conferences.
• Assists the Director at auditions. Distributes and collects Audition Forms and Crew Call Forms, emphasizes to auditioners the need to list all conflicts, takes a Polaroid photo of auditioners (which is then attached to the form) as needed, keeps track of the order of auditioners, keeps audition flowing smoothly, ushers auditioners into theatre, and announces them as per the Director's instructions.
• Assists the Scenic Designer in taping out the ground plan on floor of stage and/or rehearsal hall as needed.
• If Director requests, the Stage Manager generates a rehearsal schedule and makes copies for all cast, crew, and the Callboard.

Rehearsal Period:

• Places and spikes furniture, rugs, etc. as established by the Director.
• Obtains and maintains any rehearsal props called for by the Director by the "Rehearsal Props Due" deadline on the Department Calendar. Rehearsal props are substitutes of comparable size and weight used by actors until the final props are available.
• The Stage Manager runs weekly Production Meetings, and takes Production Meeting Report notes. The Stage Manager will then generate Production Meeting Reports. These notes are posted on both the TheatreStudents listserv and Callboards. Submitting the form automatically sends it to the Theatre student listserv. The Stage Manager may then print out the message and post the hard copy on the callboards. These reports will be a primary method of communication for the entire Department. They will include updates from each of the faculty and staff, Student Managers, positions of responsibility, et al.
• At first readthrough, the Stage Manager obtains the cast's names, addresses, and telephone numbers, and then generates a contact sheet which is distributed to cast and production team.
• Stage Manager makes sure that every actor receives a rehearsal schedule and keeps cast advised of any changes. The online Daily Call Sheet or hard copy Daily Call Sheet may be useful.
• Takes Daily Rehearsal Reports at each rehearsal and posts them daily to the TheatreStudents listserv and on both Callboards. These reports will include all changes, additions, or deletions that arise during daily rehearsals. These changes could include the addition of a prop, a question to a designer, a change in rehearsal schedule, etc. This will be a written record of such requests and changes to facilitate the timely completion of tasks and to insure that all members of cast and crew receive notification of schedule changes and so on. Submitting the form automatically sends it to the Theatre student listserv. The Stage Manager may then print out the message and post the hard copy on the Callboards.
• Arrives at least ten minutes early for every rehearsal to set stage furniture and any rehearsal. Stage Manager insures that ALL stage furniture and rehearsal props are struck and stored after each rehearsal.
• Makes sure rehearsal area is swept prior to any dance or fight choreography rehearsal.
• Walks through scenes for any absent actor or assigns a delegate to do so. Attempts to contact any missing or unexcused actors.
• The Stage Manager insures that all actors are in place prior to the beginning of each scene.
• Records in Stage Manager's book all blocking, intentional pauses, stage business, and all light, sound, music, special effects, and curtain cues, etc.
• Prompts the actors precisely and corrects mistakes to the extent that the Director wishes. It is important for the Stage Manager to keep up with the script during rehearsals and is ready to prompt an actor immediately upon receiving a "Line" request. Takes Line Notes of dropped lines, jumped lines, etc. and distributes to the cast.
  • Taking down blocking OR prompting actors/taking line notes may be delegated to the Assistant Stage Manager at the Stage Manager's discretion.
• After all rehearsals and performances (both Mainstage and Studio Theatre), the Stage Manager insures that all doors are properly secured, and lights are turned off. Lights to be checked and turned off by every Stage Manager (both Mainstage and Studio Theatre) include all lights in the Studio Theatre, Makeup Room, Costume Shop, Prop Shop, Light Booth, Mainstage, and Scene Shop (with the exception of the night circuit/ghost light). If students will be utilizing one of the spaces for rehearsal or other projects after the Stage Manager leaves, the Stage Manager secures all areas not directly involved in such use and the students involved will be responsible for their area. The Stage Manager notes who is using the space and directs complaints regarding misuse or negligence to those individuals. Continued abuse will be referred to the Production Manager/Technical Director.
• Stage Manager collaborates with the Lighting Designer, Light Board Operator (if needed), Sound Designer, Sound Board Op (if needed), Costume Designer (if needed), ASM/Deck Captain, Director, Production Manager (SDP's), and Staff Production Manager/Technical Director in holding a Paper Tech prior to tech weekend. This has often been on the Friday afternoon before Tech Weekend, but must be prior to Cue to Cue Rehearsal.
  • During Paper Tech, the Stage Manager is responsible for penciling in all light, sound, fly, actor, and scene shift cues. The Stage Manager is responsible for obtaining cue sheets from the Lighting Designer and Sound Designer in enough time to prepare the prompt book.
  • The Stage Manager or the Assistant Stage Manager should insure that the Run Crew and any members of Wardrobe Crew factilitating scene shifts are given Run Sheets and Scene Shift Plot no later than Paper Tech. See Scene Shift Plot Example as a model.
• The Stage Manager prepares for Cue to Cue Rehearsal in order to facilitate the efficient and smooth running of the rehearsal.
• The Stage Manager is the primary person responsible for communication among production staff, cast and crew.

Dress Rehearsal/Performance Period:

• Once performances begin, the prompt book containing blocking notes, lighting cues and sound cues should be locked in the booth or another safe place so that it is accessible in the event that the Stage Manager cannot run a performance. The Stage Manager should create a second book to be kept with him/her that contains any information that may be needed during the day, such as contact lists, schedules etc.
• The Stage Manager must be familiar with all Emergency Policies such as tornado warnings, fire, smoke, etc. The Stage Manager will contact the Faculty/Staff on Duty/Call for any emergency situations (equipment failure, smell of smoke, severe weather). In the case of life threatening emergency, the Stage Manager notifies Security and takes charge of implementing proper procedures. The Stage Manager should print a copy of the safety procedures as outlined in this handbook and place a copy in the Stage Manager Prompt Book.
• The Stage Manager should generate a Run List for crew members that lists specific duties before, during and after each performance similar to the Run List example found in Stage Manager Checklist Examples .
• Stage Manager should hold scene Shift Rehearsals with Run Crew.
• The Stage Manager should familiarize the ASM/Deck Captain with the production book during the dress rehearsal period in the unlikely event that the Stage Manager is unable to call the show due to illness or other emergency and the ASM/Deck Captain is required to fill in. 
• Takes note of any problems, unfinished details, painting touch ups, and/or changes and communicates these to the proper crew chief, Production Manager (SDP's), or Staff Production Manager/Technical Director.
• Stage Manager (or delegate such as ASM/Deck Captain or Run Crew) insures the safety and sanitation of all props and consumables.
• Stage Manager or Assistant Stage Manager is responsible for setting up and labeling any and all prop tables necessary for a production. Non- or semi-valuable props may be stored in the locked, rolling Props Road Box. The Stage Manager should be responsible for locking and unlocking the Road Box before and after rehearsals and performances. No extremely valuable or delicate props, or weapons (especially firearms) should be stored in the Road Box. These items can be stored in the Staff Production Manager/Technical Director's office.
• The Stage Manager should generate a Prop Cue Sheet and diagrams for Run Crew members. These should indicate where every prop is preset on stage (a photo is often helpful) and/or where every prop is moved on or off stage during the run of the show.
• Stage Manager is responsible for presetting all props both on and backstage prior to each Technical and Dress Rehearsal, and every Performance. These duties may be delegated to the Assistant Stage Manager or a member of the Run Crew, but the Stage Manager should confirm that all props are properly preset and that hand props are dealt with. Performers are responsible for checking their own individual props prior to each performance, and the Stage Manager is ultimately responsible that all props and furniture are correctly preset.
• Performers should pick up props from the props table(s) or designated area backstage and return them there, and are responsible for presetting any personal props in pockets, etc. If an actor wants to assume responsibility for keeping such personal props between rehearsals and performances, this should be negotiated with the Stage Manager or ASM/Deck Captain.
• Performers are responsible for bringing to the attention of the Stage Manager or ASM/Deck Captain any items needing repair.
• The Stage Manager posts and checks the Cast/Crew Sign-in sheet and attempts to contact any absent or tardy cast or crew member(s). Any member of the cast/crew deemed tardy will be required to stay after the rehearsal or performance with the Stage Manager until the SM leaves. Tardiness in such cases is defined as not being signed in by the announced deadline.
• Stage Manager turns off Sound Room, Light Room, and Costume Shop (for Studio productions) telephones and insures that all equipment and personnel are ready for performance. The Stage Manager should establish a check off list of duties including those that must be accomplished prior to opening the house and those that must be accomplished prior to curtain.
• Stage Manager insures that all work lights are turned off, front exit doors are unlocked, the Ransburg blowers are off (if necessary), and that all switches on the Stage Manager's console are in the down position. If the stage is to be swept and/or mopped, the Stage Manager assigns this task to a Run Crew member and insures its completion prior to the house opening.
• The Stage Manager has the ultimate responsibility that the stage is set correctly and that all elements and members of the production team are ready for the performance. This typically requires a walkthrough of the entire stage and backstage area prior to the house opening. The Stage Manager should generate a checklist similar to Stage Manager Production Check List. A sample from a recent Studio Theatre production can be found in Stage Manager Checklist Example.
• The Stage Manager gives the following calls to cast and crew: one hour; half hour; house open (after House Manager notifies SM); fifteen minutes; ten minutes; five minutes; and places (at two minutes). The Stage Manager cannot give the "places" call until given the go-ahead by the House Manager at three minutes.
• During Dry Tech, Cue to Cue and Tech/Run Rehearsals, the Stage Manager may stop rehearsal if necessary. The Stage Manager merely says "stop." The cast and run crews should hold quietly in place while the Stage Manager and the production team address the reason for stopping. The Stage Manager is responsible for choosing an appropriate restarting point in the script and restarting the rehearsal. The Stage Manager will inform the cast and crew where the rehearsal will restart (a line or cue) on the Stage Manager's command. The Stage Manager restarts the rehearsal by simply saying "Go please."
• At intermission, the Stage Manager insures that any necessary worklights are turned on backstage, that no visitors are allowed backstage, and that any changes are accomplished.
• During intermission, the Stage Manager informs the House Manager to signal the patrons back into the theatre for the next act five minute prior to the end of the intermission as determined by the Director. The SM follows the calling procedure from the top of the show including the following calls: ten minutes; five minutes; places (at two minutes). The Stage Manager cannot give the "places" call until given the go-ahead by the House Manager at three minutes.
• The Stage Manager is responsible for keeping any times requested by the Director which could include total running time, running time of each act, and running time of scene changes on the Running Notes form.
• If there is a photo call scheduled for the production, the Stage Manager should receive a photo call list in advance. The Stage Manager should prepare for the photo call by determining which lighting cues will be needed for each shot and communicating these cues to the Light Board operator. The Stage Manager should also coordinate with the Assistant Stage Manager/Deck Captain, Run Crew and Wardrobe Crew to insure the efficient and smooth running of the photo call.
• The Stage Manager is responsible for posting Running Notes on the Callboard following every Dress Rehearsal and performance. Submitting the form automatically sends it to the Theatre student listserv. The Stage Manager may then print out the message and post the hard copy on the callboards.

After Final Performance:

• For participating ACTF entry, Stage Manager will make copies of all of paperwork, run lists, etc. and submit to the Director of Theatre for inclusion in the ACTF production book.
• Gives report during the Postmortem.
• Attends and gives report at weekly Production Meetings.
• Reports to Staff Production Manager/Technical Director. Assignment will be made for each production. The Stage Manager will be issued keys necessary to perform these duties.

Crew Chief (Master Carpenter, Master Electrician, Hair/Makeup Designer, Costume Supervisor, Scenic Artist)

• A crew chief is, in essence, a student assigned to supervise a particular area--electrics, construction, costumes, hair/makeup, painting. The crew chief is trained to operate safely all power tools, equipment, stage machinery, instruments, and products in a particular area. The crew chief acts as a resource or "charge" person supervising work calls in that particular area. All crew chiefs must undergo a training session.
• As soon as possible, crew chiefs should get in touch with their crew members, obtain contact information and class/work schedules.
• Having received crew members' schedules, crew chiefs must establish and post reasonable schedules for work calls as soon as possible. This schedule should be as accommodating as possible to members' conflicts without compromising the efficient completion of all tasks.
• Although every effort should be made to maintain the posted work call schedule, if changes arise due to unforeseen circumstances, the crew chief must make every effort to notify all crew members effected by that change in a reasonable time frame. Lack of preparation or forethought on the part of a crew chief should not be construed as an excuse to make unreasonable demands on crew members. Any conflicts in this area should be referred to the Staff Production Manager/Technical Director.
• Crew chiefs must attend all posted work calls unless prior arrangements have been made with the Staff Production Manager/Technical Director.
• Every week submit a report to the Staff Production Manager/Technical Director on the attendance and conduct of your crew. Things to consider and address in the report include: Did they communicate with you? If they could not be at a call did he/she contact you? Are they attentive when at a work call? Do they seem to be learning this area particularly well and have a talent in the area? Are they going above and beyond your expectations? This is not just to complain about what is not going well--we want to hear when your crew is doing a great job too!
• Reports to Staff Production Manager/Technical Director and the Designer in their particular area.

Master Carpenter

• Responsible for the implementation, loading-in, maintenance, and striking of the scenic design. In addition to the Staff Production Manager/Technical Director, the Master Carpenter works closely with the Scene Shop Student Manager during all phases of the theatre build, tech, and Strike. However, it is important that the MC endeavor to avoid encroaching on the Scene Shop Student Manager's regularly scheduled shop hours, which are reserved for the Scene Shop Student Manager's "horizontal" duties as listed in the Scene Shop Student Manager's job description. The road box, tool room, or tool storage area in the Studio Theatre should be inventoried and all tools and equipment accounted for by the Scene Shop Student Manager or Master Carpenter prior to the end of all work calls.
• See Crew Chief section above for general requirements.

Pre-Production:

• Reads and studies the play. Discusses scenic design and build schedule with the Staff Production Manager/Technical Director.

Rehearsal Period:

• The Master Carpenter is responsible for executing the scenic design according to the established plans and budget. This will typically require the recruitment and scheduling of a building crew. It is the Master Carpenter's responsibility to communicate work calls to all members of the Construction Crew.
• The Staff Production Manager/Technical Director maps out a tentative schedule and plan of action with target start and completion dates for the various units of construction. The Construction Analysis Form and Tech Schedule Check-off List may be helpful in this process.
• To increase cost-effectiveness and reduce waste, the Master Carpenter should utilize the Cut List form prior to cutting any lumber.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.

Load-in/Light Hang Period:

• The Master Carpenter insures the safe and efficient loading-in of the scenic design.

Dress Rehearsal/Performance Period:

• The MC insures that all set pieces remain in proper working order throughout the performance period. Stage Manager notifies the Master Carpenter of any set problems or repairs in time for the Master Carpenter to make adjustments or repairs prior to the next rehearsal or performance.
• The Master Carpenter is required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• The Master Carpenter attends Technical and Dress Rehearsals as agreed upon with the Staff Production Manager/Technical Director.

After Final Performance:

• In conjunction with the Faculty Auditorium Manager, Staff Production Manager/Technical Director, and Master Electrician, the Master Carpenter coordinates strike. The Master Carpenter is responsible for striking all scenic elements. During Strike, the Master Carpenter will collaborate with the Scene Shop Student Manager and production Technical Director in returning material to storage and insuring all items are returned in good condition.
• For participating ACTF productions, the Master Carpenter will assist the Scene Shop Student Manager, production Technical Director, and Staff Production Manager/Technical Director in storing material for possible travel to festival.
• Gives report during the Postmortem.
• Attends and gives report at weekly Production Meetings.
• Reports to Staff Production Manager/Technical Director. Assignment will be made for each production. The Master Carpenter will be issued keys necessary to perform these duties.

Master Electrician

• Responsible for the implementation, loading-in, maintenance, and striking of the lighting design.
• See Crew Chief section above for general requirements.

Pre-Production:

• Reads and studies the play. Discusses lighting design with the Lighting Designer.

Load-in/Light Hang Period:

• The Master Electrician insures the safe and efficient cabling, hanging, focusing and dressing of all lighting instruments according to the paperwork including the Hookup Schedule received from the Lighting Designer by the "Light Plot Due" deadline on the Department Calendar. If necessary, the Master Electrician trains the Light Board Operator. Master Electrician insures that trim heights are set with the Staff Production Manager/Technical Director and/or Scenic Designer prior to any focus begins.
• The Master Electrician helps maintain the Light Room in a safe, neat, and organized manner throughout the rehearsal period.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.

Dress Rehearsal/Performance Period:

• The Master Electrician insures that all lighting instruments remain focused and in proper working order throughout the performance period.
• The Master Electrician, or delegate (usually the Light Board Operator) performs a dimmer check no later than one hour prior to each Technical and Dress Rehearsal and each performance.
• The Stage Manager notifies the Master Electrician of any lighting problems in time for the Master Electrician to make adjustments or repairs prior to the next rehearsal or performance.
• Master Electrician is required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• The Master Electrician attends Technical and Dress Rehearsals as agreed upon with the Staff Production Manager/Technical Director.

After Final Performance:

• The Master Electrician consults with the Staff Production Manager/Technical Director and the Lighting Designer in coordinating the Strike. The Master Electrician strikes all instruments, cables, gels, gel frames, and so on. During Strike, the Master Electrician will collaborate with the Lighting Student Manager and Lighting Designer in returning equipment to storage and insuring all items are returned in good condition.
• For participating ACTF productions, the Master Electrician will assist the Lighting Student Manager, Lighting Designer, and Staff Production Manager/Technical Director in storing equipment for possible travel to festival.
• Master Electrician is also responsible for cleaning and neatening the Light Room during the Post-Strike period.
• Gives report during the Postmortem.
• Attends and gives report at weekly Production Meetings.
• Reports to Staff Production Manager/Technical Director and Lighting Designer. Assignment may be combined with Lighting Designer and will be made for each production. The Master Electrician will be issued keys necessary to perform these duties.

Costume Supervisor

• The Costume Supervisor is analogous to the Hair/Makeup Coordinator, Master Electrician and Master Carpenter. The Costume Supervisor is responsible for supervising the Costume Construction Crew, Wardrobe Crew and in assisting the Costume Designer with the implementation, upkeep, repair, running, and striking of all costumes for a particular production.
• If quick changes are required, please see Quick Change chart as a template for choreographing costume changes quickly and efficiently.
• Consults Costume Supervisor Checklist
• The Costume Shop Student Manager insures that the Costume Shop Road Box remains well stocked after productions by having the Costume Supervisor sign a Costume Shop Road Box Sign-Out Form.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• See Crew Chief section above for general requirements.

Rehearsal/Performance Period:

• Costume Supervisor assists the Costume Designer in taking measurements using the Costume Measurement Sheet (female) and Costume Measurement Sheet_(male).
• The Costume Supervisor assists the Costume Designer in costume fittings.
• The Costume Supervisor is required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• The Costume Supervisor should insure that the Wardrobe Crew is given Costume Plot Forms and Costume Run Sheets no later than Paper Tech.

Dress Rehearsal/Performance Period:

• Once a costume piece has been rejected, the Costume Supervisor is responsible for removing it from the show rack and having it returned to its source.
• Crew members will take turns with all laundering and repairing costumes, and neatening of the Costume Shop.
• For Dinner Theatre productions, the Costume Supervisor contacts the Staff Production Manager/Technical Director to schedule dressing room space in Schwitzer for all Technical and Dress Rehearsals, and all performances. The Costume Supervisor insures that rolling costume racks are moved to Schwitzer before each Dress Rehearsal and performance, and then secured in the first floor cloak room afterwards. The Costume Supervisor also insures that the Costume Road Box is checked out from the Costume Shop Student Manager and that it is available at all Dress Rehearsals and performances.
• Costume Supervisor is responsible for setting up dressing rooms (including Schwitzer dressing rooms Dinner Theatre Productions), distributing costumes to dressing rooms, and insuring that all costume pieces are labeled with characters' names.
• In the case of rented costumes, the Costume Supervisor collaborates with the Staff Production Manager/Technical Director in unpacking, checking off, labeling, and distributing costumes to dressing rooms.
• Costume Supervisor consults with Staff Production Manager/Technical Director in establishing dressing areas backstage as necessary. The Costume Supervisor should be sensitive to cast and crew members' modesty.
• Performers are responsible for putting all items that need laundering on the designated rack in the dressing area following each performance and are responsible for bringing to the attention of the Costume Supervisor any items needing repair. To facilitate repairs, the Costume Supervisor will post a Costume Grief Sheet in a prominent place near the dressing rooms. Performers are to list any needed repairs or concerns regarding their costumes immediately. The Costume Supervisor is responsible for checking the Grief Sheet nightly and accomplishing whatever repairs are necessary.
• Costume Supervisor is responsible for insuring that all laundering, ironing, and repairs are done in time for the next performance.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
  • There may instances in which the Costume Supervisor is called upon to attend all Technical and Dress Rehearsals, and performances.
• Submits weekly Production Budget Reports to the Staff Production Manager/Technical Director.

After Final Performance:

• During Strike for each production, the Costume Supervisor, in collaboration with the Wardrobe Crew and the Costume Shop Student Manager, is responsible for returning costumes to storage cleaned, in good repair, and suitable for future use.
• During Strike, the Costume Supervisor will collaborate with the Costume Shop Student Manager and Costume Designer in returning costumes to storage and insuring all items are returned in good condition.
• For participating ACTF productions, the Costume Supervisor will assist the Costume Shop Student Manager, Costume Designer, and Staff Production Manager/Technical Director in storing costumes for possible travel to festival.
• In the case of rented costumes, the Costume Supervisor, in collaboration with the Staff Production Manager/Technical Director, is responsible for cleaning, repairing, checking off, and packing up all costumes for return shipment.
• The Costume Supervisor is responsible for cleaning all dressing areas used during a production. In Dinner Theatre productions, this includes the rooms used in Schwitzer and the dressing rooms in Esch. All rolling racks and the Costume Road Box are to be returned to the Costume Shop during Strike.
• Gives report during the Postmortem.
• Attends and gives report at weekly Production Meetings.
• Reports to Staff Production Manager/Technical Director and Costume Designer. Assignments will be made for each production. The Stage Manager or Costume Shop Student Manager will open all doors necessary to perform these duties.

Hair/Makeup Coordinator

• In the event that the Costume Designer also designs Hair and/or Makeup, a Hair/Makeup Coordinator may be assigned. The Hair/Makeup Coordinator is analogous to the Costume Supervisor, Master Electrician and Master Carpenter. The Hair/Makeup Coordinator is responsible for supervising any Hair/Makeup Crew members and in assisting the Costume/Hair/Makeup Designer with the implementation, upkeep, running, and striking of all hair/makeup for a particular production.
• The Hair/Makeup Coordinator is responsible for assisting performers with makeup application as necessary, setting up makeup area, insuring adequate makeup supplies are available for the run of the production, procuring needed supplies (see Petty Cash policy), and keeping makeup area clean and sanitary.
• The Hair/Makeup Coordinator is responsible for assisting performers with implementing the hair design, insuring adequate hair supplies are available for the run of the production, and procuring needed supplies (see Petty Cash policy).
• Consults with the Costume/Hair/Makeup Designer and the Costume Faculty member.

Pre-Production:

• Works with the Staff Production Manager/Technical Director and Costume Faculty to determine hair/makeup resources.
• Consults with the Costume/Hair/Makeup Designer to determine expectations.
• Consults the Hair/Makeup Coordinator Check-off List.

Rehearsal Period

• In consultation with the Costume/Hair/Makeup Designer and Stage Manager, assists with all makeup calls, especially for large cast shows.
• See Crew Chief section below for general requirements.
• The Hair/Makeup Coordinator discusses the budget with the Costume Faculty, and Staff Production Manager/Technical Director and determines what, if anything, will have to be bought or rented such as wigs, facial hair, etc. The Hair/Makeup Coordinator is responsible for obtaining a purchase order, check, or petty cash from the Department Administrative Assistant and making arrangements for purchase or rental (see Petty Cash policy).
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.
• Submits weekly Production Budget Reports to the Staff Production Manager/Technical Director.

Dress Rehearsal/Performance Period

• The Hair/Makeup Coordinator is responsible for scheduling any necessary Hair/Makeup training sessions with the cast.
• The Hair/Makeup Coordinator is responsible for having all Hair/Makeup ready by the First Dress/Tech rehearsal.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• The Hair/Makeup Coordinator may be a member of the Run Crew. The Hair/Makeup Coordinator should train the actors and/or Hair/Makeup Crew members in the implementation of the Hair/Makeup design in advance so that the actors may apply their own makeup and style their own hair.
  • If extensive or specialty hair/makeup is part of the design, Hair/Makeup Crew members may be called upon during the run to assist the actors in implementing the design: e.g. prosthetics, wigs, complicated hairstyles, quick changes, etc.
  • There may extraordinary instances in which the Hair/Makeup Coordinator is called upon to attend all Technical and Dress Rehearsals, and performances.
• Assists the Costume/Hair/Makeup Designer in taking note of any details yet to be completed.

After Final Performance

• During Strike, Hair/Makeup Coordinator is responsible for cleaning and storing makeup supplies and cleaning makeup area.
• Attends and gives report at weekly Production Meetings.
• Gives report during the Postmortem.
• Reports to Costume/Hair/Makeup Designer, Costume Faculty and Staff Production Manager/Technical Director. Assignments will be made for each production. The Stage Manager will open all doors necessary to perform these duties.

Scenic Artist

• Is responsible for all painting, and wall and (painted) floor treatments.
• See Crew Chief section above for general requirements.

Pre-Production:

• Reads and studies the play. Discusses possible scenic treatments with the Scenic Designer.

Rehearsal Period:

• Determines paint and material needs which are communicated to the Staff Production Manager/Technical Director for ordering.
• Coordinates with the Staff Production Manager/Technical Director, Stage Manager, Lighting Designer, and Master Electrician in establishing a painting schedule. The set will usually need at least a complete base coat to allow the Lighting Designer to set levels which must be accomplished prior to the first Technical Rehearsal. The Scenic Artist must keep in mind drying time when scheduling work calls--the set must be available for rehearsals as needed. Conflicts should be brought to the attention of the Director with enough lead time prior to the scheduled rehearsal to make alternate arrangements.
• The Scenic Artist is responsible for keeping all brushes, pans, sprayers, any other materials, and the paint area clean.
• Insures that appropriate people and/or organizations are thanked in the program for their contributions to the production.

Dress Rehearsal/Performance Period:

• The Stage Manager and Scenic Designer take note of any details as yet unfinished, changes, or touch ups and communicate them to the Scenic Artist. The Scenic Artist is responsible for any touch up painting.

After Final Performance:

• The Scenic Artist makes sure stage floor is painted black if deemed necessary by the Staff Production Manager/Technical Director.
• Cleans paint area in Scene Shop if necessary
• Gives report during the Postmortem.
• Attends and gives report at weekly Production Meetings.
• Reports to Staff Production Manager/Technical Director and Scenic Designer. Assignments will be made for each production. The Scenic Artist will be issued keys necessary to perform these duties.

Crews

• Crews will be assigned in various areas, depending upon the requirements of the particular production. These crews can include set construction, electrics (lighting), sound, painting, costumes, hair/makeup, audio/visual, publicity, or other specialty areas (i.e. taxidermy).
• Crew members will be supervised by a crew chief in that area (Master Carpenter, Master Electrician, Scenic Artist, Costume Supervisor, Hair/Makeup Designer, etc.)
• As soon as possible, crew members must provide the crew chief with contact information and a class/work schedule.
• Crew members are required to attend all work calls for their crew as established by their crew chief. They must submit any conflicts to their crew chief as soon as requested.
• The crew chief will make every effort to maintain the posted work call schedule. However, if unforeseen circumstances require changes, crew members should be as flexible as possible in rearranging their schedules to accommodate those changes. Any conflicts in this area should be referred to the Staff Production Manager/Technical Director.
• Crew members must arrive to all work calls on time and dressed appropriately (see Dress Code). Unless prior arrangements are made, crew members should stay for the entire posted work call. Furthermore, crew members are expected to contribute full effort throughout the work call. If an assignment has been completed, the crew member should seek out the crew chief to receive the next project. There may be times during a work call when only a few crew members are actually working while others await a new assignment. Those unoccupied crew members should maintain focus and discipline until they are needed again.
• There may be instances where a crew in one area is called upon to help another crew in a different area. Again, crew members should be flexible and accommodating in these circumstances.
• Crews will usually include members with a variety of skills and experience, and may include non-majors and/or Theatre Production students. More advanced students should make every effort to assist those less-experienced crew members and make them feel welcome and needed. Production crews are a learning experience for everyone, and should be considered opportunities to be inclusive and collegial.
• Keep in mind that other members of your crew may have made prior arrangements to miss a work call, may have had an emergency, etc. Members of other crews may not be visible, but may, indeed, be working on projects of which you are unaware. Refrain from unnecessary gossip and meddling. If you have a concern regarding another member of your crew, discuss the issue with your crew chief. If that is not possible, contact the Staff Production Manager/Technical Director.
• If you are on a Crew which is not meeting regularly due to scheduling or other factors, you are encouraged to seek out crew calls for other crews and help out. For instance, Costume Construction Crew may not begin regular crew calls early in the production process, so members are encouraged to attend crew calls for Lighting, Set Construction, etc.
• Numerous Crew members are required to attend the Crew View rehearsal (See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements). Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.

Assistant Stage Manager/Deck Captain

• The ASM/Deck Captain has a twofold responsibility (except during Student-Directed Productions when the Deck Captain position is separate--see below). During the rehearsal period, the ASM/Deck Captain operates as the Stage Manager's assistant helping set up and strike rehearsal furniture and props, taking down Line Notes, tracking props, prompting actors, etc. as per the SM's instructions.
• During Technical and Dress Rehearsals, and performances, the ASM/Deck Captain is responsible for the smooth and efficient running of the backstage area. The ASM/Deck Captain is stationed backstage and supervises and/or participates in all scenery changes and any props and/or costume changes as needed.
• The ASM/Deck Captain will hand out a copy of the Run Crew Responsibilities/Expectations sheet to each member of the Run Crew (Run Crew, Wardrobe Crew, Props Crew, and Board Ops) prior to Tech weekend. This sheet is a synopsis of the responsibilities and expectations of Run Crew members.
• The Stage Manager or the Assistant Stage Manager should insure that the Run Crew and any members of Wardrobe Crew factilitating scene shifts are given Run Sheets and Scene Shift Plot no later than Paper Tech. See Scene Shift Plot Example as a model.
• Ultimately, the Stage Manager is responsible for presetting all props both on and backstage prior to each Technical and Dress Rehearsal, and every Performance. These duties may be delegated to the Assistant Stage Manager or a member of the Run Crew, but the Stage Manager should confirm that all props are properly preset and that hand props are dealt with. Performers are responsible for checking their own individual props prior to each performance, and the Stage Manager is ultimately responsible that all props and furniture are correctly preset.
• Performers should pick up props from the props table(s) or designated area backstage and return them there, and are responsible for presetting any personal props in pockets, etc. If an actor wants to assume responsibility for keeping such personal props between rehearsals and performances, this should be negotiated with the Stage Manager or ASM/Deck Captain.
• During performance, the ASM/Deck Captain is responsible for striking props during intermission or scene changes and storing all props immediately following each performance. These duties may be delegated to Run Crew members.
• The ASM/Deck Captain may be responsible for handing out props directly to actors going onstage and collecting them from actors leaving the stage. These duties may be delegated to Run Crew members.
• During scene changes, either the ASM/Deck Captain or a crew member designated by the ASM/Deck Captain is the last crew member to leave the stage and does a final check to insure all props and scenery have been properly set.
• Performers are responsible for bringing to the attention of the Stage Manager or ASM/Deck Captain any items needing repair.
• The ASM/Deck Captain remains on headset or insures that a Run Crew member is on headset at all times to facilitate communication with the backstage area.
• The ASM/Deck Captain is responsible for insuring that all electronics (cell phones, laptops, iPods, Blackberries, etc. etc. etc.) are turned completely off backstage.
• The ASM/Deck Captain is responsible for insuring that there are no non-Cast or Crew members loitering backstage during technical rehearsals, dress rehearsals, and performances.
• The ASM/Deck Captain is responsible for the clean and orderly upkeep of the entire backstage area.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• If there is a photo call scheduled for the production, the ASM/Deck Captain should receive a photo call list in advance. The ASM/Stage Manager should prepare for the photo call by determining any props or costume changes that will be needed for each shot and coordinating the Run Crew and Wardrobe Crew to insure the efficient and smooth running of the photo call.
• Gives report during the Postmortem.
• Reports to Staff Production Manager/Technical Director and Stage Manager. Assignments will be made for each production. The Stage Manager or Prop Shop Student Manager will open all doors necessary to perform these duties.

Deck Captain (Student-Directed Productions)

In some instances, the Student Directed Productions will have a Deck Captain position separate from the Stage Managers and/or Assistant Stage Managers for each student director. In this case, the Deck Captain's responsibilities will only encompass the duties that occur backstage, during Technical and Dress Rehearsals, and performances of the production.

Run Crew

• Responsible for implementing any scene changes during performance including but not limited to set pieces, set dressing, furniture, etc. and for any flying and some costume changes.
• The ASM/Deck Captain will hand out a copy of the Run Crew Responsibilities/Expectations sheet to each member of the Run Crew (Run Crew, Wardrobe Crew, Props Crew, and Board Ops) prior to Tech weekend. This sheet is a synopsis of the responsibilities and expectations of Run Crew members.
• Run Crew members are required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Directorin advance.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• Run Crew members are required to wear black clothing (see Dress Code). During scene shifts, crew members should move with alacrity, but not rush and should never run . Scene changes are typically choreographed by the ASM/Deck Captain or the Stage Manager and should be accomplished with polish, professionalism and purpose. No crew members should ever be visible to audience members in hallways, restrooms, and particularly in the theatre proper except in the case of true emergency or if required by a unique production duty. Some exceptions must be made during Dinner Theatre productions.
• Reports to Staff Production Manager/Technical Director and ASM/Deck Captain who will delegate individual duties. Assignments will be made for each production. The Stage Manager will open all doors necessary to perform these duties.

Costume Construction Crew

• The Costume Construction Crew behaves as any other crew (electrics, paint, set construction, etc.) in attending costume work calls held by the Costume Designer and/or the Costume Supervisor. These work calls may include sewing, altering, pulling, or shopping for costumes.
• Depending on the production, the Costume Construction Crew and Wardrobe Crew may be combined and crew members would perform all duties of both crews.
• Reports to Staff Production Manager/Technical Director and Costume Supervisor. Assignments will be made for each production. Stage Manager or Costume Shop Student Manager will open all doors necessary to perform these duties.

Wardrobe Crew

• Responsible for the upkeep, repair, cleaning, and running of all costumes during the run of a particular production.
• The ASM/Deck Captain will hand out a copy of the Run Crew Responsibilities/Expectations sheet to each member of the Run Crew (Run Crew, Wardrobe Crew, Props Crew, and Board Ops) prior to Tech weekend. This sheet is a synopsis of the responsibilities and expectations of Run Crew members.
• Wardrobe Crew members are required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• During Dress/Tech Rehearsals and performances, Wardrobe Crew members are on the Run Crew and may also be assigned to assist with quick changes or other backstage duties. See example of Quick Change chart.
• Wardrobe Crew members will take turns with all laundering and repairing costumes, and neatening of the Costume Shop.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• As members of the Run Crew, Wardrobe Crew members adhere to the same guidelines listed above.
• During Strike, Wardrobe Crew is responsible for assisting the Costume Supervisor in returning costumes and insuring all items are returned in good condition.
• Depending on the production, the Costume Construction Crew and Wardrobe Crew may be combined and crew members would perform all duties of both crews.
• Reports to Staff Production Manager/Technical Director, Stage Manager, and Costume Supervisor. Assignments will be made for each production. Stage Manager or Costume Shop Student Manager will open all doors necessary to perform these duties.

Hair/Makeup Crew

• Responsible for assisting cast members with Hair/Makeup application during the run of a particular production. Actors should apply their own makeup and hair style unless there are special makeup effects or particularly complicated hair styles. Hair/Makeup Crew members are present to assist and facilitate.
• The ASM/Deck Captain will hand out a copy of the Run Crew Responsibilities/Expectations sheet to each member of the Run Crew (Run Crew, Wardrobe Crew, Props Crew, and Board Ops) prior to Tech weekend. This sheet is a synopsis of the responsibilities and expectations of Run Crew members.
• Crew members are required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• During Dress/Tech Rehearsals and performances, Hair/Makeup Crew members are on the Run Crew and may be assigned to assist with quick hair/makeup changes or other backstage duties..
• Hair/Makeup Crew members are responsible for helping to keep makeup area clean and sanitary.
• Notifies Hair/Makeup Designer of the need to restock any supplies used during the run of the show.
• Hair/Makeup Crew members are required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• As members of the Run Crew, Hair/Makeup Crew members adhere to the same guidelines listed above.
• During Strike, Hair/Makeup Crew is responsible for assisting Hair/Makeup Designer in cleaning and storing makeup supplies and cleaning makeup area.
• Reports to Staff Production Manager/Technical Director, Stage Manager, and Hair/Makeup Designer. Assignments will be made for each production. Stage Manager or Costume Shop Student Manager will open all doors necessary to perform these duties.

Props Crew

• Responsible for the upkeep, repair, cleaning, and running of all props during the run of a particular production.
• The ASM/Deck Captain will hand out a copy of the Run Crew Responsibilities/Expectations sheet to each member of the Run Crew (Run Crew, Wardrobe Crew, Props Crew, and Board Ops) prior to Tech weekend. This sheet is a synopsis of the responsibilities and expectations of Run Crew members.
• During the rehearsal period, the Props Crew behaves as any other crew (electrics, paint, set construction, etc.) in attending work calls held by the Props Designer. These work calls may include building or shopping for props.
• During Dress/Tech Rehearsals and performances, Props Crew members are on the Run Crew and may also be assigned other backstage duties.
• Props Crew insures the safety and sanitation of all props and consumables during the run of a production.
• Notifies the Props Designer when restocking of any consumables is necessary.
• Props Crew members are required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• As members of the Run Crew, Props Crew members adhere to the same guidelines listed above.
• During Strike, Props Crew is responsible for assisting Props Designer in returning props and insuring all items are returned in good condition.
• Reports to Staff Production Manager/Technical Director, Stage Manager, and Props Designer. Assignments will be made for each production. Stage Manager or Prop Shop Student Manager will open all doors necessary to perform these duties

Light Board Operator

• Is responsible for helping set lighting cues and assisting the Lighting Designer during Hang and Focus and for implementing the Light Design during the run of the show. The Light Board Operator is responsible for maintaining any paperwork including Light Cue List for the show.
• The ASM/Deck Captain will hand out a copy of the Run Crew Responsibilities/Expectations sheet to each member of the Run Crew (Run Crew, Wardrobe Crew, Props Crew, and Board Ops) prior to Tech weekend. This sheet is a synopsis of the responsibilities and expectations of Run Crew members.
• The Light Board Operator is required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• As a member of the Run Crew, the Light Board Operator adheres to the same guidelines listed above.
• The Light Board Operator assists the Master Electrician in performing dimmer checks prior to each Technical and Dress Rehearsal, and each performance.
• Reports to Staff Production Manager/Technical Director and Stage Manager. Assignments will be made for each production. The Stage Manager will open all doors necessary to perform these duties.

Sound Board Operator

• Is responsible for implementing the Sound Design and maintaining all sound equipment for the show. The Sound Board Operator is responsible for maintaining any paperwork including Sound Cue Sheets for the show. The Sound Board Operator performs a sound check prior to each Technical and Dress Rehearsal, and each performance. The Sound Board Operator is responsible for safely storing all tapes, master tape, minidiscs, and/or CDs after each rehearsal and performance.
• The ASM/Deck Captain will hand out a copy of the Run Crew Responsibilities/Expectations sheet to each member of the Run Crew (Run Crew, Wardrobe Crew, Props Crew, and Board Ops) prior to Tech weekend. This sheet is a synopsis of the responsibilities and expectations of Run Crew members.
• During Strike, the Sound Board Operator returns all tapes, minidiscs and/or CDs where they belong.
• The Sound Board Operator is required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.
• See "Who is Called to Tech Rehearsals" for rehearsal attendance requirements.
• As a member of the Run Crew, the Sound Board Operator adheres to the same guidelines listed above.
• Reports to Staff Production Manager/Technical Director and Stage Manager. Assignments will be made for each production. The Stage Manager will open all doors necessary to perform these duties.

House Manager

• The House Manager is responsible for Supervising Ushers, assembling programs, passing messages, flowers, etc. to cast and crew, seating patrons as needed and cleaning the house before and after performances. The House Manager also trains and/or assists any house personnel.
• Consults the House Manager Checklist. This is meant as an example--each production will have specific requirements.
• The House Manager acts as liaison with the Stage Manager
  • The House Manage communicates the status of unclaimed reservations and any line at the Event Ticketing Center.
• The House Manage conveys the front of house authorization to the Stage Manager once the front of house is deemed ready for the production to begin.
• The House Manage insures that the front of house does not cause a delay in a curtain, that all patrons sit in their assigned seats if appropriate, and that all doors are closed prior to house lights dimming.
• The House Manager will remain outside the theatre to hold latecomers to an appropriate moment in the performance as determined by the Director or Stage Manager.
• At intermission, the House Manager will open all doors as soon as but no sooner than the house lights rise.
  • During intermission, the House Manager will insure that no food or drinks are brought into the theatre.
• At the end of the performance, the House Manager will open the doors as soon as but not sooner than the house lights rise and will wait until all patrons have exited the theatre to begin tidying up.
• The acceptance of this position eliminates the possibility of onstage participation in that particular production.

Dress Rehearsal/Performance Period:

• The House Manager is required to attend the Crew View rehearsal. Conflicts should be submitted to the Staff Production Manager/Technical Director in advance.

All Performances:

• Before the Event Ticketing Center opens:
• The House Manager checks with the Director or Director of Theatre to see which seats should not be sold.
• The House Manager checks on the complimentary ticket policy for cast and crew as established for the production.
• Prior to Performances:
• The House Manager calls each person on the Usher sign-up sheet to confirm the time and place ushers should arrive, and to inform ushers of the dress code.
  • This should be done very soon after the person has signed up, and should happen at least several days in advance of the work date.
  • An additional phone or e-mail reminder the day before their shift may be required.
• The House Manager obtains all supplies for the front of house (i.e. usher and house manager badges, cleaning supplies and rags, laminated signs) from the appropriate staff members.
• The House Manager should arrive by 7:00 p.m. (or 2:00 p.m. for matinee) and insure that ALL entrances to Esch Hall are unlocked and that all hall lights are on for either Ransburg or Studio Theatre performances. If not, the HM should contact Campus Security immediately to unlock ALL doors and turn on all hall lights.
• The House Manager insures that ushers arrive no later than 7:15 p.m. (2:15 p.m. for matinees; 6:00 p.m. for Dinner Theatre) for orientation and to assist in assembling programs, cleaning the theatre, etc.
• The House Manager gives thorough briefing on seating plan, gives instructions on how to seat the audience in an efficient and courteous manner, and makes station assignments.
• Ushers should be given the following instructions:
  • Please sign in
  • Greet patrons courteously
  • Tear tickets along perforations and keep the larger portion, giving the smaller back to the patron
  • Patrons should be told that seating is general except for any specially reserved seats.
  • Patrons should be asked to turn off all pagers, cell phones and watch alarms or switch them to silent mode.
  • Notify the House Manager if a patron attempts to enter with a child
• House Manager maintains the Ushers Sign-in sheets for each performance, making sure every usher signs in and that they are dressed appropriately.
• The Ushers Sign-in sheets should then be given to the Front of House Student Manager.
• The House Manager is responsible for transporting programs from Department of Theatre Administrative Assistant's office to the appropriate location for that production (Ransburg lobby for Ransburg productions, Studio Theatre entrance for Studio productions, and Schwitzer closetfor Dinner Theatre).
• The House Manager sets up stub baskets and provides programs to the ushers.
• The House Manager should place laminated "reserved" signs on any seats either reserved for special patrons (i.e. ACFT respondents) or seats which the Front of House Student Manager has determined should not be sold.
  • These may be obstructed view seats or seats to be used by actors during the performance, etc.
  • If several seats or entire rows are to be blocked off, the House Manager should obtain ribbon to mark the blocked off sections. Spike tape, masking tape, tie line, etc. should not be used
• It is departmental policy that for the comfort and enjoyment of all patrons and the cast, babies, infants and toddlers will not be admitted. This should be clear on all advertising.
• The House Manager sees that the house is open at 7:30 p.m. (or 2:30 p.m. for matinee).
• The House Manager checks with the Stage Manager at 7:25 p.m. (or 2:25 p.m. for matinee) to make sure the stage is ready for the house to open. All communication should be via headset from the lobby to the booth.
• The House Manager notifies the Stage Manager when the house is open.
• Stage Manager contacts House Manager three minutes prior to the scheduled curtain time.
  • At this time, the House Manger assesses the house and determines if the show may begin on time. The House Manager ascertains the approximate number of unclaimed reservations, especially large groups, and counts the number of patrons in line at the Event Ticketing Center window/Will Call. It is imperative that curtain times are adhered to and that shows begin on time. However, if there are extenuating circumstances such as extremely inclement weather and the House Manager determines that there are too many patrons in line at the Event Ticketing Center or that there is a late large group, the House Manager may hold the curtain until such circumstances are rectified. The House Manager notifies the Stage Manager when the house is ready and the Stage Manager gives the cast and crew a two minute "places" call.
• Before curtain, the House Manager makes sure exit doors are closed and lobby lights turned down.
• After curtain is up, the House Manager maintains quiet in lobby.
• The House Manager should check with the Director to determine the latecomer policy for the individual show.
  • There may be specific moments at the beginning of the play or following intermission(s) during which it would be inappropriate to seat patrons.
  • In any case, the House Manager is responsible for insuring that no one enters the theatre during a blackout, especially during afternoon matinees when sunlight spills into the theatre from the outside doors.
• At each intermission, the House Manager turns on lobby lights and opens doors.
  • Patrons should be reminded of the length of intermission.
• Three minutes before the end of intermission, the Stage Manager contacts the House Manager who flicks lights to notify patrons that the intermission is ending.
• The House Manager repeats this procedure two minutes and one minute before the end of intermission.
• When audience is seated, procedure from beginning of performance is repeated:
  • Stage Manager contacts House Manager three minutes prior to scheduled act curtain
  • House Manager determines if there are any special circumstances that would delay the curtain and notifies the Stage Manager.
  • If there are none, the House Manager gives the Stage Manager a "lobby go" who gives the cast and crew the two minute "places" call.
  • The House Manager turns off lobby lights and makes sure exit doors are closed.
• The House Manager handles any special situations as they arise--doctors who wish to be on call, wheel chair patrons, people in wrong seats, etc. In general, the House Manager looks after comfort and safety in the theatre.
• The House Manager remains on duty in lobby or back of the theatre throughout every performance to maintain quiet in the lobby/hallway and deal with any emergencies or special circumstances that arise.
• The House Manager must be familiar with all Emergency Policies such as tornado warnings, fire, smoke, etc.
• The House Manager will contact the Faculty/Staff on Duty/Call for any emergency situations (equipment failure, smell of smoke, severe weather) and any issues involving unresolvable patron ticket problems, patron beligerance, intoxication, unruliness, etc.
  • In the case of life threatening emergency, the House Manager notifies Security and takes charge of implementing proper procedures.
• Prior to and following the performance, the House Manager will insure that no cast or crew members enter the house or lobby areas until all patrons have exited. The House Manager will insure that no cast members greet family or friends in costume and/or makeup.
• After the performance, ushers will help pick up discarded programs and tidy the theatre after the theatre is clear. The House Manager is responsible for collecting pen lights from ushers and removing any programs or trash from the house.
• During the run of each show, the House Manager counts the number of remaining programs (including recycled) and helps determine if more programs need to be printed for subsequent performances.
  • These numbers should be communicated to the Department of Theatre Administrative Assistant
• During or following strike for each production, the House Manager ensures that all usher and house manager badges, cleaning supplies and rags, laminated signs, etc. are returned to the appropriate people.
• For each performance, the House Manager completes a House Count Report or a House Count Report (Dinner Theatre), reports total house count to the Stage Manager each night, and submits report forms to the Director of Theatre.

Ransburg Auditorium Performances:

• The House Manager's responsibilities for Ransburg Auditorium productions correspond to those listed above with the following additions and revisions:
  • The House Manager insures that all blinds in the upper lobby are pulled down.
  • Depending on the expected size of the house, one or two ushers will be assigned to tear tickets at each door.
  • The House Manager will indicate when ushers may take their seats prior to the beginning of a performance

Studio Theatre Performances:

• The House Manager's responsibilities for Studio Theatre productions correspond to those listed above with the following additions and revisions:
  • The House Manager insures that all blinds in the upper lobby are pulled down.
  • The House Manager is responsible for placing laminated signs in and around Esch Hall directing patrons to the Studio Theatre and to the elevator.
    • Any directional signs should be placed on the INSIDE of glass doors to avoid destruction by inclement weather.
    • Such signs MUST be removed during each performance. Usually the best time is after intermission.
  • The House Manager is responsible for insuring that the floor in the audience areas (including seating platforms) is swept and mopped prior to each performance. This should be coordinated with the Stage Manager who is responsible for insuring that the stage area is swept and mopped.
  • If any scenery is stored in the hallway, the House Manager insures that it is stored neatly and poses no danger.
  • Depending on the expected size of the house, one or two ushers will be assigned to tear tickets. The House Manager should assign an usher or two to insure that patrons do not walk across the set.
  • The House Manager will indicate when ushers may take their seats prior to the beginning of a performance.
  • House Manager closes the Theatre Hallway doors at the hour call.
  • After the house has been closed at the beginning of a performance, the House Manager closes the black curtains, closes doors to the Studio hallway, turns off hall lights, and closes all doors to stairwell.
  • During intermission of Studio Theatre productions, ushers or the House Manager may be needed to insure that patrons do not disturb the set or interfere with scenery changes.
  • The House Manager announces throughout the lobby areas, "The second (or third, etc.) act is about to begin."
  • Instead of exit doors, the Studio Theatre has a curtain which the House Manager secures at the beginning of the performance and after intermission, and opens at intermission and the end of the performance.

Dinner Theatre Performances:

• The House Manager's responsibilities for Dinner Theatre productions correspond to those listed above with the following additions and revisions:
  • The House Manager should arrive by 5:30 p.m.
  • Before the preview performance, in coordination with the Front of House Student Manager, the House Manager should make sure that all necessary front of house items are in Schwitzer. This includes ticket-taking and program recycling boxes, the departmental display board, programs, badges, signs, table numbers and letters, etc.
  • Prior to the house opening at 6:45 p.m., the House Manager and ushers should label all tables with correct letter and number cards.
  • The House Manager will obtain table diagrams from the Event Ticketing Center, detailing which tables have been sold.
  • The House Manager should be aware of the location of telephones and fire extinguishers for use during an emergency.
  • In case of a large crowd, the Event Ticketing Center should be prepared to open more than one set of double doors into the Dining Hall.
    • If more than one set of double doors is used, the House Manager should circulate between the two to insure that both sides are flowing efficiently.
  • Depending on the expected size of the house, one or two ushers will be assigned to tear tickets and the others will be assigned to show patrons to their seats.
  • The House Manager will indicate when ushers may take their seats prior to the beginning of a performance.
  • Prior to the performance, the House Manager pulls all curtains outside of the glass wall, ensuring that they are closed tightly, overlapping if necessary to prohibit light entering the dining hall.
  • During intermission(s), the House Manager should either post an usher or personally stand by to bar anyone from entering the food service area for soft drinks, cereal, and so on.
  • All doors to the Dining Hall (including those leading to the hallway with the rest rooms) must remain closed during all blackouts.
  • The House Manager should insure that all extraneous lights (such as those in the side dining rooms) are extinguished during blackouts.
  • There is usually no problem with latecomers for the opening curtain due to the meal. However, it is important to announce clearly that the second (and third, etc.) act is about to begin. If more students begin to attend only the theatre portion of the evening, latecomers may become an issue, in which case the latecomer policy spelled out above should be used.

After Final Performance:

• The House Manager returns all supplies to the Front of House Student Manager.
• The House Manager removes all signage, temporary Event Ticketing Center tables, etc. for Studio Theatre or Dinner Theatre productions.
• Reports to Department of Theatre Administrative Assistant.

ACTF Tour Manager

• Compile list of all participants cell phones, room assignments etc.
• Maintain contact with bus driver concerning pick up/ drop off times for meals, performances etc.
• Make a genuine effort to contact each room regarding bus schedule changes, company meetings etc.
• Other similar miscellaneous duties that might arise or as assigned by UIndy faculty/staff.

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